Mildura Rowing Club Function Guidelines/Agreement

 The Mildura Rowing Club is a volunteer organisation with its clear purpose to promote the sport of rowing within the Mildura region and provide an environment for members to enjoy rowing for fitness, recreational activity or competitively.  If your request to hold a function is approved we ask that you keep  this in mind and take care of our club house to ensure that it continues to be available to its members.  We are strictly a no smoking venue which includes the first floor balcony.

 Room Amenities

Included in the room hire is full use of our Function Room and amenities,  tables, chairs,public address system with 2 cordless roving microphones and the drop down projector screen and projector. 

 Bar Staff

The bar staff used by the Club have current Responsible Service of Alcohol accreditation.   All functions where the bar is open will be staffed by 2  bar staff.  The Function Manager will be solely responsible for determining the number of bar staff required to work any given function based on the expected number of function guests and the type of function. Bar staff are not responsible for providing any food or catering service including waiting on guests.  

Catering

The function room has a small kitchen which is only big enough for plating up but not for cooking for a large function.  Catering is to be done by caterers arranged by the party hiring the venue

18th Birthday Parties

Mildura Rowing Club has a policy of not hiring the venue out for 18th birthday parties.

Should you continue with a booking and not disclose that you are holding an 18th birthday party, MRC reserves the right to cancel the event immediately and invoice you for $2,000 additional to any charges you may have already incurred. If you are able to find a referee we will consider your 18th birthday party, you must provide your own security for the party.

 Beverage Range and Price List

Please refer to ‘Drinks List’ document.  The list has been compiled to accommodate most beverage ranges and to ensure surety of supply.  We are not able to amend this list for specific functions. 

Conditions and Terms of Hire

Guest Behaviour

Mildura Rowing Club is primarily a rowing club and its priority is to ensure that the club is looked after for the enjoyment of its members and guests.

 A pro-active approach will be primarily applied by the Club’s staff to prevent any breach of the club’s guidelines. There will be an attempt to contact the Client to inform them of the situation as a courtesy, but the decision in respect to what final actions to take will be determined solely by the Club’s badged Responsible Person/s. This may result in any of the following actions being taken:

1. A verbal warning being issued to the offending person.

2. Refusal to continue service of alcohol to the offending person.

3. Eviction of the offending person from the Club’s premises, using  necessary force as permitted by law if required.

4. Refusal to continue service of alcohol to all guests.

5. Complete shut-down of the function, and removal of all guests from the Club’s premises.

6. Calling the Police to remove offending persons who refuse to leave the Club’s premises after being directed to do so.

The Club’s bar staff, as representatives of the Club, have the right to evict any person(s), and/or shut-down any function, at any stage during the function, regardless of the wishes of guests or the Client, if they feel that their personal safety, the Club’s liquor license, the Club’s property or other interests are at risk. 

The Functions Manager may also request details prior to the function of any security measures that the Client intends to take to ensure the safety and protection of staff and guests, and may request further measures be taken if he or she is unsatisfied with the measures proposed by the Client. 

Security

For 21st and approved 18th Birthday functions and other functions deemed necessary by the Function Manager, MRC may request that the client organise security to ensure the safety of guests at the club. This is to be organised and paid for by the client.  Any damage or incident is at your cost. 

Damage

Be aware that the state of the building will be agreed upon before the function, if not it is assumed there is no existing damage in the venue. Should any damage occur during the function, the repair of that damage will be at the expense of the hirer and the cost of repair will be taken from the bond. In the event the bond is not sufficient to cover the value of the damage then the hirer will be invoiced for the balance owing.

Insurance

The Club bears no responsibility for any potential liability caused by third parties that are hired by the client, such as security guards, caterers, DJs etc. These third parties are expected to have their own personal and professional liability insurance policies in place.

 Clean-Up/Set Up

Set up is done by the party hiring the venue, a fob will need to be obtained by contacting the function hire manager to pre arrange a time to do the hand over, the return of the fob will be organised with the function manager during the collection meeting. Cleaning is done by the club after your event.

Personal Property

The Club accepts no responsibility for the loss or damage of any property brought into the venue by the Client, guests or other third parties. All personal property remains the responsibility of the Client or their guests.

Venue

The area for hire includes the main function room (upstairs) and the ablutions. Access may also be granted to the kitchen. The boat facility (downstairs), the bar, the gym equipment and the showers (upstairs) are strictly out of bounds at all times. The entire interior area of the Clubrooms and building are designated as non-smoking areas.  There is also no smoking on the balcony.  No alcohol is permitted to leave the licensed area.

Departure

Once the function has finished and/or the Club’s liquor license expires, guests have 15 minutes to finish drinks and then an additional 15 minutes to vacate the premises. Failure to comply will result in additional fee of  $100.00 per half-hour (or part thereof).  The liquor licence of the Club expires at 12.30am, and no extensions can be granted to prolong the duration of a function beyond this time.  Service of alcohol will cease immediately at this time.

Decorations & Room Set-Up

Decorations utilised by the Client must not damage the venue or its fixtures in any way. As such the Club has a policy of not permitting the use of staple guns, nails, glues or adhesives on paintwork. Damage as a result of the use of these items will be charged to the Client appropriately. The Client is responsible for setting up the room prior to the night and positioning tables, chairs, pedestals and other furniture.  Candles or sparklers are not permitted.

Bar Service

All drinks, alcoholic and non-alcoholic, are to only be served by the Club’s bar staff.  There is no BYO permitted.  The Club has no responsibility for other staff sourced by the Client, such as but not limited to DJs, caterers and waiting staff.

Guest Numbers

The Client will be required to provide an approximate number of guests at the time of booking confirmation. Within 7 days prior to the function, the Client must provide an accurate number of guests attending.  Within 3 days of the event the Client is to provide a full guest list of the attendees including their full name and address.  Alternatively all guests are required to sign the guests list upon arrival.

Price Adjustments

Whilst the Mildura Rowing Club aims to ensure that the prices detailed in this package are as accurate as possible at the time of publication, the Club does reserve the right to alter our prices at any time without notice, in line with any price changes that may be imposed on the Club by its suppliers.

Account Name:  Mildura Rowing Club

BSB: 633 000 

Account No:1004 65954

Reference:Surname/Company name

Final Payment

The Functions Manager will issue an invoice to the Client within 7 days of the date of the function.

Full payment is required within 7 days of the date of issue on the invoice

Mildura Rowing Club Function – Important Information

Before your function

• Confirm with the functions manager a time to meet at the venue prior to your event.  During this meeting you will be shown the venue.  This meeting is extremely important as there will not be a staff member on site during your function.  This is also a good time to test any audio visual presentations that you may have for your function.

• Confirm your access details – you will be given an entry fob.

• Confirm lockup procedure after your function has finished.